Privacy Policy

1. Introduction

Verdian ("we", "us", "our") is committed to protecting the personal data of individuals who interact with our services. This Privacy Policy explains what personal data we collect, how we use it, and the rights available to you under the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong ("PDPO").

This policy applies to all personal data collected through our website at verdiis.top, via our contact forms, and in the course of delivering our AI consultancy services. If you have questions about this policy, contact us at [email protected].

2. Data We Collect

We collect the following categories of personal data:

• Contact information: Name, email address, and phone number submitted via our enquiry form.
• Communication content: Messages or descriptions of your business needs provided through forms or email correspondence.
• Website usage data: IP address, browser type, pages visited, and session duration collected via cookies and analytics tools (see Section 7).
• Client engagement data: Information shared during the course of a contracted engagement — project details, system access credentials, and relevant business data. This is governed separately by the engagement contract and NDA.

We do not collect sensitive personal data (as defined under the PDPO) unless explicitly required by an engagement and separately consented to in writing.

3. Legal Basis for Processing

We process personal data on the following bases:

• Consent: When you submit an enquiry form, you consent to us using your contact information to respond to your enquiry and follow up about our services.
• Contract performance: Where you have engaged Verdian for a project, we process data necessary to deliver the contracted services.
• Legitimate interests: We may process website analytics data to understand how visitors use our site and improve our content, balanced against your privacy rights.
• Legal obligation: Where required by applicable law or regulation in Hong Kong.

4. How We Use Your Data

• Responding to enquiries submitted through our contact form
• Scoping and delivering AI consultancy engagements
• Sending project-related communications (status updates, documentation, invoices)
• Improving website content and user experience through aggregate analytics
• Complying with legal, regulatory, or contractual obligations

We do not sell your personal data to third parties. We do not use your data for automated decision-making that produces legal or similarly significant effects.

5. Data Sharing

We may share personal data with:

• Service providers: Cloud infrastructure providers, analytics tools, and communication platforms used to operate our business. These providers process data only on our instruction and under appropriate data processing agreements.
• Professional advisors: Legal counsel or accountants where required for business operations.
• Regulatory authorities: Where required by law, court order, or regulatory direction in Hong Kong.

We do not transfer personal data outside of Hong Kong SAR or the jurisdictions of our service providers without ensuring appropriate safeguards are in place.

6. Data Retention

We retain personal data for the following periods:

• Enquiry data: Up to 12 months from the date of last contact if no engagement is initiated.
• Client engagement data: 7 years from project completion, in line with standard business record-keeping requirements in Hong Kong.
• Analytics data: Retained in aggregate, non-identifiable form for up to 26 months.

After the applicable retention period, data is securely deleted or anonymised.

7. Cookies and Analytics

Our website uses cookies to understand how visitors interact with our content. We use analytics tools that may collect IP addresses and browsing behaviour in aggregate. See our Cookie Policy for full details, including how to manage your preferences.

8. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or disclosure. These include:

• Encrypted transmission (HTTPS) for all data submitted through our website
• Access controls limiting personal data access to authorised personnel only
• Formal NDAs for all client engagement data
• Secure deletion procedures for data at end of retention period

In the event of a data breach likely to result in risk to individuals, we will notify affected parties and the Office of the Privacy Commissioner for Personal Data (PCPD) in accordance with PDPO requirements.

9. Your Rights Under the PDPO

Under the PDPO, you have the right to:

• Request access to personal data we hold about you (Data Access Request)
• Request correction of inaccurate personal data (Data Correction Request)
• Withdraw consent to receive direct marketing communications at any time
• Lodge a complaint with the Office of the Privacy Commissioner for Personal Data at pcpd.org.hk

To exercise any of these rights, contact us at [email protected]. We will respond within 40 days as required by the PDPO.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and recommend reviewing their privacy policies before submitting any personal data.

11. Children's Privacy

Our services are directed at business professionals and are not intended for individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe a minor has submitted personal data through our site, contact us at [email protected] and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, the updated version will be posted on this page with a revised "Last updated" date. For material changes, we will notify active clients directly. Continued use of our website following a policy update constitutes acceptance of the revised terms.

13. Contact

For any questions, data access requests, or concerns about this Privacy Policy:

• Email: [email protected]
• Address: Verdian, 42 Hennessy Road, Wan Chai, Hong Kong
• Phone: +852 5428 7163